Before files are shared
Your first enquiry should include the tender number, issuing authority, closing date, desired service, approximate BOQ line count and the name of your bid lead. Do not send rates or confidential schedules at this stage. We confirm capacity, apparent conflicts and a realistic handover date.
The document register
Accepted engagements begin with an agreed register of issued documents, addenda and bidder working files. Each file receives a clear version label. This prevents a corrected figure being checked against a superseded schedule.
Review and escalation
The reviewer recalculates and cross-references within the agreed scope. Potentially disqualifying omissions, unresolved totals and unreadable source pages are raised to the bid lead promptly. Findings stay classified as discrepancy, missing evidence or clarification required.
Close-out
The exception register is discussed item by item. Your team makes the edits and returns one revised set for the included recheck. We close findings only when the nominated evidence is visible; we do not sign the bid or submit it on your behalf.
A useful intake pack
- Tender data and conditions of tender.
- Issued pricing schedule or BOQ, including all addenda.
- Form of offer and acceptance.
- Your latest populated pricing files.
- Internal approval status and final edit cut-off.
Request a review window while allowing enough time for your team to make corrections.